CrewConfirm
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Early access for founding studios

Confirm your wedding crew without chasing texts.

Build the wedding, define the roles you need, and invite your crew from one calm workspace. Then see exactly who accepted, who declined, and who still needs a follow-up. No more digging through texts, WhatsApp threads, and a spreadsheet you can't trust.

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Free 30-day founding trial · reviewed by hand · no credit card

Garden House Wedding
Sat, Sep 12 Riverside Hall 4 roles
Staffing Board
  • AP
    Lead photographer
    Alex P.
    Accepted
  • JM
    Second shooter
    Jordan M.
    Waiting
  • SR
    Videographer
    Sam R.
    Accepted
  • ?
    Assistant
    Needs crew
    Open
3 of 4 confirmed Second shooter · respond by Fri 6:00 PM
The Saturday problem

The wedding is booked. The crew is a group of open browser tabs.

Most studios staff weddings across scattered texts, WhatsApp threads, calls, and a spreadsheet that went stale days ago. You ask the same freelancer twice, and you still can't say for sure who's covering Saturday.

Today
"Hey, are you free Sept 12 for a wedding?"
"Think so? Let me check and get back to you"
"Still need a second shooter. You in?"
"Wait, which date again?"

Three apps, no source of truth, and a quiet fear that a role is still uncovered.

With CrewConfirm
  • AP
    Lead photographer
    Confirmed · accepted Tue
    Accepted
  • JM
    Second shooter
    Invite sent · countdown running
    Waiting
  • ?
    Assistant
    Needs crew
    Open

One board. Live status. You always know what's covered and what isn't.

How it works

Four calm steps from booking to a fully staffed wedding.

1

Build the wedding

Create the event and add the role slots you need: lead photographer, second shooter, videographer, assistant.

2

Invite your crew

Pick freelancers from your private roster and generate an invite link for each role, with a response deadline.

3

Share the link

Hand the link over by copy, WhatsApp, or SMS. The crew member opens it and accepts or declines. No account needed.

4

Watch it fill

The Staffing Board and Needs Attention update live, so you can see every confirmed, waiting, and open role at a glance.

Everything in one workspace

Built for the way wedding studios actually staff.

Not generic workforce software. Every screen is shaped around weddings, roles, and the freelancers you already trust.

Needs Attention

Your front door. Every role still waiting, declined, or uncovered gets surfaced first, so nothing slips before Saturday.

Staffing Board

Every wedding and every role on one board, with live accepted / waiting / open status across your whole calendar.

Crew roster & history

Your private list of freelancers, plus each crew member's wedding history with you. See who you've worked with, and when.

Invite links & deadlines

Generate a per-role invite link with a response deadline. Freelancers accept or decline through the link, with no logins to manage.

Live countdowns

Each open invite shows a live countdown to its response deadline, so a slow "yes" never becomes an empty role.

CSV exports

Export your events, roles, and crew assignments to CSV whenever you need them in a spreadsheet or another tool.

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Manual share, by design

You stay in control of every message.

CrewConfirm helps studios quickly share invite links through copy, WhatsApp, or SMS handoff actions. You tap the button, your own messaging app opens with the message ready, and you press send yourself.

CrewConfirm never messages your crew for you. There is no automated texting, WhatsApp, or email. Every message is one you choose to send by hand.
Share this invite

Second shooter · Garden House Wedding

Copy link
Copy message
Open WhatsApp
Open SMS

Buttons open your apps with the message pre-filled. Nothing goes out until you send it.

Wedding Notes & Documents

The day's details, attached to the wedding.

Keep the plan where the crew assignment lives, not in a separate folder no one can find on Saturday morning.

Photo Schedule upload

Attach the timeline for the day to the event, so the run-of-show is always one tap from the staffing.

Family Photo List upload

Keep the must-have group shots attached to the wedding, ready to download, replace, and reference.

Wedding notes

Jot the details that matter, like venue quirks, contact names, and special requests, right alongside the roles.

Manager-only by default

Documents are private to your studio's managers. The crew's invite link never exposes your wedding paperwork.

Founding studios

A free 30-day founding trial, set up by hand.

We're onboarding a small group of boutique wedding studios personally. There's no instant signup. Every request is reviewed by hand, and we help you get going.

What you get

Free 30-day founding trial

  • Reviewed by hand, so a real person reads your request
  • White-glove setup of your studio and first manager
  • We help import your existing wedding and crew spreadsheet
  • No instant signup, no credit card, no automated messages

Founding studios shape what we build next. We set you up, you tell us what's missing.

Questions

The honest answers.

Does CrewConfirm text or message my crew automatically?
No. CrewConfirm helps you share invite links through copy, WhatsApp, or SMS handoff actions, and you send each message yourself from your own apps. Nothing is sent to your crew automatically.
Do my freelancers need to create accounts?
No. Crew members respond through a private invite link. They accept, decline, or reconfirm without ever creating an account or password.
How do I start?
Request founding trial access and we review it by hand. There's no instant signup. We set your studio up for you and help you import your existing wedding and crew spreadsheet.
Can I get my data out?
Yes. You can export your events, roles, and crew assignments to CSV at any time.
Is my crew list private?
Your roster is private to your studio. CrewConfirm is not a marketplace. There's no public crew directory, and a crew member's invite link never exposes another person's details or your wedding documents.

Confirm your wedding crew without chasing texts.

Join the founding studios shaping CrewConfirm. Free 30-day trial, white-glove setup, reviewed by hand.

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No instant signup · no credit card · no automated messages