From Crew Confirm
Studio
Practical answers for wedding photo and video studio owners who book freelance crew: keeping commitments clear, covering a seat when someone drops out, running more than one wedding, the wedding-day plan, and files and invoices afterwards.
Written by the Crew Confirm team. Uri Arnson, founder of Crew Confirm and owner of Uri Arnson Wedding Photography.
Booking and crew commitments
Asking for a date, holds, what confirmed should mean, and the agreement behind it.
- 8 min readHow to manage a wedding photography team, from inquiry to wrap-upA repeatable way to run a wedding photo and video team: holds, booking crew, schedules, the wedding day and wrap-up, with the record to keep at each step.Read the guide
- 7 min readHow to prevent a second shooter or associate from being double-bookedWhy freelance crew end up double-booked, how to tell an inquiry, a hold and a booking apart, and what to do the day you find two jobs on one date.Read the guide
- 7 min readSecond shooter not responding? Set a deadline, then decideYour second shooter said maybe, or nothing at all, and the wedding is getting close. How to set a deadline, tell what's confirmed, and when to ask someone else.Read the guide
- 7 min readSoft hold vs confirmed booking: holding a freelancer's date fairlyWhen to ask crew to hold a date, what a soft hold promises and what it doesn't, what to do when they get another offer, and how to confirm or release.Read the guide
- 6 min readHow to hire and confirm a wedding second shooter (and keep the record)What a wedding second shooter does, where to find one, what to agree in writing, how to ask for the date, and what confirmed should mean on record.Read the guide
- 7 min readWedding second shooter contract: what to put in it, and what to ask a lawyerWhat a wedding second shooter contract should cover: a clause checklist to take to your lawyer, the questions to ask, and keeping signed copies straight.Read the guide
Cancellations and coverage gaps
When someone drops out or goes quiet: covering the seat and keeping the record.
Running multiple weddings
More than one crew on the same day, and leading the weddings you are not at.
- 7 min readHow to manage multiple wedding crews on the same dayRunning two or three weddings on one Saturday: track every role by wedding, spot gaps early, brief each crew, and keep oversight while you're shooting.Read the guide
- 6 min readAssociate photographer or wedding second shooter? What each one needs from youThe difference between a wedding second shooter and an associate photographer, what each needs from you, and how to run a wedding you will not be at.Read the guide
- 6 min readKeep your CRM. It runs your clients. Crew Confirm runs your wedding crew.Keep the CRM you sell weddings with. Crew Confirm runs the freelance crew you book for each wedding: requests, the plan, the day, and crew invoices.Read the guide
Wedding-day communication
Timelines, start times by role, and getting changes to the right people.
- 7 min readWedding schedule changes: telling your crew, and knowing they knowHow to give each crew member their own start time and location, share venue access, send changes so they're acknowledged, and set who to call on the day.Read the guide
- 8 min readWedding photography timeline: with a first look, without one, and for two crewsA wedding photography timeline built for the studio: with a first look, without one, and with a separate track for your lead and your second shooter.Read the guide
Files, invoices and wrap-up
After the wedding: file handoffs, crew invoices and what to follow up.
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